About Us

Integrated Thinking. Practical Delivery. Enduring Value. Avodahtec is a multi-disciplinary, value-driven engineering, consulting, and advisory firm delivering sustainable solutions across infrastructure, energy, industry, and the built and natural environments. We operate at the intersection of engineering excellence, regulatory insight, and practical delivery, ensuring that every project balances technical rigor, operational practicality, and long-term value. Our team is a nexus of engineers, scientists, technologists, strategists, academics, and asset management professionals with decades of global, cross-sector experience. By collaborating across disciplines, we provide integrated, business-centric solutions that help clients make informed decisions, manage risk, and optimize investments.

Our Core Capabilities include;

Engineering and design services
Specialized technical and HSE services
Project delivery, risk management, and environmental services
Knowledge, Research, and Support Services

The word ‘Avodah’ in our name reflects our belief in purposeful work and meaningful service. We are committed to integrity, inclusivity, and collaboration, working alongside clients to deliver solutions that create real value, withstand scrutiny, and endure for generations.

Our Mission and Impact

We partner with organizations and communities to engineer resilient, sustainable, and value-driven outcomes, combining engineering excellence, consulting rigour, and strategic advisory to create lasting value everywhere we serve.

Why Join Us?

You’ll join a collaborative team of innovators and technical experts committed to meaningful work. We operate with a culture of agility, excellence, and equity, ensuring every team member has the platform to make a measurable impact.

Role Summary

We are seeking a detail-oriented, proactive, and versatile Office Management and Business Development Coordinator to oversee day-to-day office operations, provide executive administrative support, and help drive our business development and marketing initiatives. This hybrid or in-person role is ideal for a structured professional who excels at maintaining seamless office logistics and document control while contributing to proposal preparation, CRM management, and brand visibility within a dynamic engineering and consulting environment.

Key Responsibilities

1. Office Management & Executive Administrative Support (Core)

Executive Coordination: Manage the Managing Principal’s calendar, coordinate internal/external meetings, draft agendas, take meeting minutes, and track action items.
Travel & Expense Logistics: Coordinate travel itineraries, accommodation, and transportation; compile and prepare expense reports for reconciliation.
Day-to-Day Operations & Facilities: Oversee office logistics, manage procurement and inventory of supplies, and serve as the primary liaison for IT support, facility management, and vendors.
Front-Office & Communications: Act as the primary point of contact for phone calls, emails, and general correspondence; greet visitors and manage incoming/outgoing mail and deliveries.
Document Control & Archiving: Prepare, format, proofread, and index official reports, presentations, and correspondence using MS Office. Maintain organized physical and digital filing systems.
Financial & Clerical Assistance: Assist with processing incoming receipts, tracking corporate expenses, reviewing timesheets, and routing invoices for accounting review.
Onboarding & Discretion: Support logistics for onboarding new team members and handle confidential corporate, client, and executive data with strict discretion.

2. Business Development Support (Preferred Asset)

Lead Research: Conduct market and industry research to identify potential project leads, prospective clients, and business opportunities.
CRM & Pipeline Maintenance: Keep the Customer Relationship Management (CRM) system accurately updated with lead interactions, contact logs, and opportunity statuses.
Proposals & Pitch Decks: Assist technical teams in gathering materials, formatting, and preparing high-quality proposals, pitch decks, and presentations.
Client & Lead Engagement: Schedule and coordinate meetings with prospective clients and partners, following up as needed to support relationship nurturing.

3. Marketing & Brand Support (Preferred Assets)

Content & Social Media: Coordinate marketing collateral and manage corporate social media scheduling, posting, and follower engagement.
Digital Footprint: Support minor website updates and ensure collateral aligns with brand guidelines.
Events & Conferences: Assist with logistics, planning, and coordination for company participation in industry conferences, trade shows, and webinars.
Campaign Reporting: Track and report on marketing performance and campaign metrics.

Qualifications and Key Assets

Experience: 2–5 years of experience in office administration, administrative & executive assistance, or business development support (experience in engineering, consulting, or professional services is strongly preferred).
Technical Proficiency: Advanced command of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook); working familiarity with CRM software and social media tools.
Communication & Precision: Exceptional written and verbal communication skills with meticulous proofreading abilities and close attention to detail.
Organization & Agility: Strong multi-tasking skills with a proven capacity to manage competing deadlines and adapt to evolving priorities.
Integrity: Proven record of handling proprietary, personal, and financial information with high confidentiality and professionalism.

Benefits

When you become part of Avodahtec’s team, you will enjoy a competitive salary and a comprehensive total compensation package, including:

Competitive base pay/salary
Generous vacation time
Flexible benefits package
Hybrid work arrangements and flexible work culture
Continuous learning culture and support for career growth
Opportunities for continuous professional development

To Apply

To apply for this opportunity, please complete the application form on our Careers page and ensure you include the Job Title (Office Management & Business Development Coordinator) and Job Number (AVDT0706OA) in your submission. Please include your resume and a tailored cover letter.

Need Assistance?

If you require assistance or accommodation during the application process, please contact us at hr@avodahtec.com.

Office Management & Business Development Coordinator