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Current Opportunities
Business Operations & Executive Support Specialist
Job No: AV100ADM
Category: Full-time (37.5 Hours/Week) – Hybrid
Closing Date: May 28, 2025
About US: Avodahtec, headquartered in Edmonton, Canada, is an engineering and management consulting firm that provides fit-for-purpose and business-centric solutions. Our expertise lies in Engineering (ENG), Asset and Infrastructure Management (AIM), Project and Construction Management (PCM), Research and Development (R&D), Health, Safety, and Environment (HSE), and Training and Instructional Design (TID).
Avodahtec transcends a typical engineering and management consulting firm. It is a nexus for thinkers, problem solvers, innovators, strategists, and visionaries. Driven by values and focused on results, Avodahtec is dedicated to exceeding expectations and fostering the creation of functional and sustainable solutions in our practice areas.
Opportunity: Our growing team is seeking a highly organized, proactive, and versatile individual to join us as a Business Operations & Executive Support Specialist. This hybrid role will provide high-level executive support while also driving key marketing, business development, and office management initiatives. The ideal candidate will be a self-starter with excellent communication, problem-solving, and multitasking skills, capable of working independently and collaboratively in a fast-paced environment.
Responsibilities
Business Development Support:
- Conduct research to identify potential leads and business opportunities.
- Assist in the preparation of proposals, presentations, and pitch decks.
- Schedule and coordinate meetings with potential clients and partners.
- Maintain CRM (Customer Relationship Management) system with accurate and up-to-date information.
- Follow up on leads and assist in nurturing client relationships.
- Track business development activities and report on progress.
Marketing Support:
- Assist in the development and execution of marketing strategies and campaigns.
- Coordinate the creation of marketing materials (e.g., social media content, website updates, presentations).
- Manage social media accounts, scheduling posts, and engaging with followers.
- Conduct market research and competitor analysis to identify trends and opportunities.
- Assist with event planning and coordination (e.g., webinars, conferences).
- Track and report on marketing campaign performance.
Executive Assistant Support:
- Provide comprehensive administrative support to the Managing Principal, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Manage phone calls, emails, and other communications, prioritizing and responding as necessary.
- Maintain organized filing systems (both physical and digital) and ensure efficient information retrieval.
- Handle confidential information with discretion and professionalism.
- Assist with personal tasks and errands for the executive(s) as needed.
Office Management:
- Oversee the day-to-day operations of the office, ensuring a smooth and efficient work environment.
- Manage office supplies and equipment, placing orders and maintaining inventory.
- Coordinate with vendors and service providers.
- Handle incoming and outgoing mail and deliveries.
- Maintain office organization.
- Assist with onboarding new employees and office logistics.
- Support IT and facility-related issues, acting as a point of contact.
Skills & Qualifications
- Proven experience (3 years minimum) in a combination of executive support, marketing, business development, and office management roles.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software (e.g., CRM, social media platforms).
- Ability to work independently, take initiative, and problem-solve effectively.
- Strong attention to detail and accuracy.
- Professional demeanor and ability to maintain confidentiality.
- Preferred: Post-secondary education in Business Administration, Marketing, Office Management, or a related field.
Benefits
When you become part of Avodahtec’s team, you will enjoy a competitive salary. Our total compensation package includes:
- Competitive base pay
- Generous vacation time
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth
To Apply:
To apply, please click the APPLY NOW button below. If you require assistance, please contact us at hr@avodahtec.com.
APPLY NOW
Business Development Specialist
Job No: AV100ADM
Category: Full-time (37.5 Hours/Week) – Hybrid
Closing Date: July 04, 2025
About Us
Avodahtec, headquartered in Edmonton, Canada, is a multidisciplinary engineering and management consulting firm delivering fit-for-purpose, business-centric solutions. Our expertise spans Engineering, Asset and Infrastructure Management, Project and Construction Management, Research and Development, Health, Safety, and Environment, and Training and Instructional Design.
More than a typical consultancy, Avodahtec is a dynamic hub for thinkers, problem solvers, innovators, strategists, and visionaries. We bring a global and inclusive perspective, grounded in strong values and a results-driven mindset. We maintain strict neutrality with respect to political affiliations, focusing solely on delivering exceptional service and fostering the development of functional, resilient, and sustainable solutions that serve communities worldwide.
Opportunity
Our growing team is seeking a highly organized, proactive, and versatile individual to join us as a Business Development Specialist. This hybrid role will drive key business development and marketing efforts, as well as provide executive and office management support. The ideal candidate will be a self-starter with excellent communication, problem-solving, and multitasking skills, capable of working independently and collaboratively in a fast-paced environment.
Business Development Support (Core):
- Conduct research to identify potential leads and business opportunities. Assist in the preparation of proposals, presentations, and pitch decks.
- Schedule and coordinate meetings with potential clients and partners.
- Maintain CRM (Customer Relationship Management) system with accurate and up-to-date information.
- Follow up on leads and assist in nurturing client relationships.
- Track business development activities and report on progress.
Marketing Support (Core):
- Assist in the development and execution of marketing strategies and campaigns.
- Coordinate the creation of marketing materials (e.g., social media content, website updates, presentations).
- Manage social media accounts, scheduling posts, and engaging with followers.
- Conduct market research and competitor analysis to identify trends and opportunities.
- Assist with event planning and coordination (e.g., webinars, conferences).
- Track and report on marketing campaign performance.
Executive Assistant & Office Management Support (Preferred Assets)
- Managing the Managing Principal’s calendar, scheduling meetings, and coordinating travel arrangements.
- Preparing, editing, and formatting correspondence, reports, presentations, and other business documents.
- Serving as the primary point of contact for phone calls, emails, and communications, prioritizing and responding as appropriate.
- Maintaining organized physical and digital filing systems for efficient information retrieval.
- Handling confidential information with discretion and professionalism.
- Overseeing day-to-day office operations to ensure an efficient and organized work environment.
- Managing office supplies and equipment, including procurement and inventory control.
- Coordinating with vendors, service providers, and facility management.
- Handling incoming and outgoing mail, deliveries, and general office correspondence.
- Supporting onboarding processes and office logistics for new employees.
- Acting as a liaison for IT and facility-related issues, ensuring timely support or escalation.
Benefits
When you become part of Avodahtec’s team, you will enjoy a competitive salary. Our total compensation package includes:
- Competitive base pay
- Generous vacation time
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth
To Apply:
To apply, please click on APPLY NOW.
If you require assistance, please contact us at hr@avodahtec.com.
Talent Pool
It is our core mission to build a dynamic, employee-owned engineering firm that emphasizes value, efficiency, innovation, and streamlined processes, towards fostering sustainable communities worldwide.
To achieve this, Avodahtec believes our team members should not just be mere employees, but stakeholders and joint owners. We are therefore continuously seeking ambitious, innovative, and entrepreneurial minds in the industry to join our growing team. If this sounds like you, we want to hear from you. Come, let us build greatness together!
We offer full-time, part-time, and contract-based positions with 100% flexibility to work from home or anywhere your soul chooses, while still experiencing a convivial and dynamic work environment. Our people are our greatest strength and asset, we therefore offer competitive compensation packages and arrangements that befit business owners.
Please submit your Resume and Cover Letter via email to: hr@avodahtec.com or info@avodahtec.com.
We would like to thank all applicants for their interest, however, only professionals who share our core values shall be contacted.
An enriching internship awaits you at Avodahtec!
We strongly believe that Sustainability should go beyond “meeting the needs of the present without compromising the ability of future generations to meet their own needs” – it should also include intentional empowerment of the future generations to continue creating a sustainable world.
Avodahtec believes in empowering future generations, so we won’t only give priority to hiring interns, we will intentionally invest in their learning and development. If you are a student in any applicable field of study, contact us or your institution of learning for guidance.